HR Assistant at Solidarites International April, 2022

Job Description



Location: Maiduguri, Borno

Contract Start date: Projected contract duration is 2 Months - No extension

Goal / Purpose

  • The HR Assistant assists and supports the HR Coordinator - Deputy in day to day managing general operational and administrative tasks in particularly recruitment and selection, contract management, payroll management, leave and attendance management, personnel management ; HR reporting etc.

Main Tasks

Human Resources Administration:

  • Participate and support the recruitment process (complete cycle) for national staff, and ensure respect of recruitment process

  • Keep informed of all documents and developments associated with employment law, employment in general, and staff training

  • Ensure that HR policies and procedures are respected and understood at mission level

  • Assist in the administrative and contractual management of personnel recruitment and hiring

  • Organize, schedule and conduct the HR briefing and/or induction sessions

  • Ensure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments)

  • Take the necessary steps with authorities if required (registering personnel, submitting documents...)

  • Consolidate the SI ID card needs and process accordingly

Payroll, Tax and Social Contributions Management:

  • Coordinate monthly salaries calculation and payroll processing for the whole mission in collaboration with bases and HR Coordinator - Deputy

  • Update and check the monthly related HR databases and payroll variables

  • Ensure the payslips signature and archiving

  • Ensure the monthly submission of all social and legal contributions to finance department and pension providers each month


  • Ensure that staff personal files are kept up to date and archived according as per the proper guidelines; for the whole mission

  • Ensure HR documents and files are ready in preparation for Audit

  • Ensure hard and soft archiving, as well as ensuring the security of HR/administrative documents


  • Prepare the monthly HR reporting pack, check and consolidate for the whole mission and send it to HR Coordinator ndash; Deputy

  • Ensure the respect of the HR monthly calendar

  • Report to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.

  • Update monthly the International Staff FU and prepare the HR shuttle for HQ before HR coordinator ndash; Deputyrsquo;s validation

Communication / Representation:

  • Work closely with and support the Administrative Managers and assistants

  • Ensure that relevant HR information are published on the information board

  • Report to the HR Coo - Deputy any alerts concerning Solidariteacute;s International Staff and support the in the social dialogue

  • Ensure the HR data and information confidentiality


  • Education: B.Sc. Finance, Economics, Business Administration or related degrees

  • Professional experience: 3 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO.

  • Languages: English compulsory (Hausa ndash; Added Advantage).

  • Good knowledge of archiving amp; file/record management.

  • IT skills: Basic knowledge in Homere, Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point.

  • Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stress

  • Open to both Male and Female!

What We Offer

  • Salary + Transport, Leave amp; housing allowance + social benefits (medical coverage, 24 days of Annual leaves per year, compassionate leaves, public holidays as announced by government, festive bonus, Life insurance - covering death and permanent disability) etc.


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