HR Assistant

Description

The HR Assistant assists and supports the HR Coordinator - Deputy in day to day managing general operational and administrative tasks in particularly recruitment and selection, contract management, payroll management, leave and attendance management, personnel management ; HR reporting etc.Education: B.Sc. Finance, Economics, Business Administration or related degreesProfessional experience: 3 years of relevant experience (NGO/Private or Public sector) and 2 years of progressive experience in an INGO.Languages: English compulsory (Hausa – Added Advantage).Good knowledge of archiving & file/record management.IT skills: Basic knowledge in Homere, Excellent knowledge of MS Office software: Excel, Word, Outlook, Power Point.Personal qualities: rigorous, organized, able to manage important workload, good learning capacity, good communication, reactive, team spirit, good written and analyses capacities, resistance to stressOpen to both Male and Female!Participate and support the recruitment process (complete cycle) for national staff, and ensure respect of recruitment processKeep informed of all documents and developments associated with employment law, employment in general, and staff trainingEnsure that HR policies and procedures are respected and understood at mission levelAssist in the administrative and contractual management of personnel recruitment and hiringOrganize, schedule and conduct the HR briefing and/or induction sessionsEnsure that personnel files are kept up to date and deadlines respected (annual performance, contract amendments)Take the necessary steps with authorities if required (registering personnel, submitting documents...)Consolidate the SI ID card needs and process accordinglyPayroll, Tax and Social Contributions Management:Coordinate monthly salaries calculation and payroll processing for the whole mission in collaboration with bases and HR Coordinator - DeputyUpdate and check the monthly related HR databases and payroll variablesEnsure the payslips signature and archivingEnsure the monthly submission of all social and legal contributions to finance department and pension providers each monthArchiving:Ensure that staff personal files are kept up to date and archived according as per the proper guidelines; for the whole missionEnsure HR documents and files are ready in preparation for AuditEnsure hard and soft archiving, as well as ensuring the security of HR/administrative documentsReporting:Prepare the monthly HR reporting pack, check and consolidate for the whole mission and send it to HR Coordinator – DeputyEnsure the respect of the HR monthly calendarReport to each head of department on a weekly and monthly basis Human Resources related information about their respective teams.Update monthly the International Staff FU and prepare the HR shuttle for HQ before HR coordinator – Deputy’s validationCommunication / Representation:Work closely with and support the Administrative Managers and assistantsEnsure that relevant HR information are published on the information boardReport to the HR Coo - Deputy any alerts concerning Solidarités International Staff and support the in the social dialogueEnsure the HR data and information confidentiality
   
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